Scientific Advisory Board Meetings & Retreats

DANDRITE staff and students are invited for the DANDRITE SAB & Retreat 2026, 19-21 May. To the right, find a quick programme overview, and see which days you should attend - and below that you find the programme in details.

We have gathered all relevant information on this website. If you have questions, please contact asmu@dandrite.au.dk.

Practical information

1. Venue
Hotel Juelsminde Strand
Learn more about the venue: www.jmstrand.dk/en/

2. Transport
A joint bus will be arranged for all participants, departing from and returning to Aarhus University.

20 May | Bus departs from AU at 08:00
21 May | Bus departs from the venue at 12:00 and returns to AU around 13:15

3. Accommodation

All participants will be accommodated at the venue.
We kindly ask students and junior researchers to share rooms.
Please indicate the name of your roommate in the registration form.

4. What to Bring

A poster and give a flash talk
Curiosity and an open mind

5. Participation by Interns and Bachelor Students

Due to limited central funding, interns and bachelor students may attend the SAB & Retreat 2026 only if their participation is funded by their research group. If in doubt, please contact asmu@dandrite.au.dk

6. No-show fee

In case of a no‑show or a cancellation without a valid reason, a fee of 500 DKK will be charged to the participant’s PI to partly cover the associated costs.

7. Contact
If you have any questions, please contact:
Astrid Munk — asmu@dandrite.au.dk

Before you register

Please take a moment to prepare the information you will need for the registration form:

Check with your PI whether you are eligible to attend
Students and junior researchers are kindly asked to share rooms; please coordinate with your preferred roommate in advance.
Plan your poster contribution and have the title ready if you can (Please indicate if you would like to be considered for a flash talk; the steering committee will decide the final list.)
Decide if you will join the team building by YoDA or the walk & talk in the afternoon on 20 May.
Consider your travel plans and whether you will need the joint bus, so we can plan transport accurately.
Note any dietary restrictions or special accommodation needs.
Please ensure you can commit to the dates before registering and leave a comment in your registration if any special circumstances apply.

Why we meet

The DANDRITE SAB & Retreat brings together our Scientific Advisory Board (SAB), researchers, staff, and students for days dedicated to scientific exchange, constructive feedback, and community building. The SAB is a friendly and supportive advisory body whose purpose is to provide scientific input and guidance to our group leaders on their research programmes, as well as overall strategic advice to the DANDRITE leadership.

To fulfil this role, it is essential that the SAB gains insight into both the breadth and depth of DANDRITE’s research activities and the character of our community.

The event combines the SAB’s evaluation of DANDRITE’s research and organizational strategy with a retreat programme designed to strengthen collaboration, spark new ideas, and support well‑being across the centre.

Participants will engage in scientific presentations, discussions, networking activities, and shared sessions that highlight who we are as a research environment and where we are heading. The retreat aims to support strong neuroscience activities at DANDRITE by fostering interaction, creativity, and a vibrant, inclusive community.

Following the event, the SAB will provide feedback in a report to the DANDRITE management. DANDRITE Director Poul Henning Jensen will share the key points with the community at the next DCM after the SAB & Retreat.

The "SAB meetings" on 21 May explained

What is the 'SAB meeting with Early-Career Researchers'?

This meeting is for all who fall into the category of a Early‑Career Researcher (ECR), such as PhD students, Research Assistants, Master’s students, Bachelor’s students, and interns. If in doubt, contact asmu@dandrite.au.dk

Format

The PhD representative leads the conversation with the SAB, based on input gathered from the group prior to the meeting.
All participants are welcome to join in, add perspectives, or raise points.
It is an informal, open dialogue rather than a formal presentation.
Focus on giving an authentic, collective ECR voice.

Purpose

To give SAB members insight into the experiences, challenges, and everyday reality of ECRs at DANDRITE.
To surface needs, concerns, or structural issues that affect early‑stage researchers.
To create a space for honest feedback and reflection.

Preparation

In preparation of the SAB & Retreat, the PhD representative will collect input from the group of ECRs. More info will come closer to the event.

What is the 'SAB meeting with Postdocs and Assistant Professors'?

This meeting is for the group of Postdocs, Assistant Professors, Associate Professors and other more senior researchers who are not Principal Investigators.

Format

The Postdoc representative leads the conversation with the SAB, based on input gathered from the group prior to the meeting.
Other participants can contribute freely to provide additional context or examples.
Structured as an open exchange rather than a reporting session.
Focus on the shared perspective of researchers transitioning toward independence.

Purpose

To provide SAB with insight into the opportunities, hurdles, and strategic needs of researchers at DANDRITE.
To discuss career development, research conditions, and group-level challenges.
To support stronger alignment between researchers and DANDRITE’s strategic direction.

Preparation

In preparation of the SAB & Retreat, the Postdoc representative will collect input from the group. More info will come closer to the event.

Quick programme overview

Programme in detail

Deadline to register is 26 March 2026.

Revised 12.03.2026

Rikke Skovgaard Lindhard