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Planning DANDRITE Lectures

Speakers for DANDRITE lectures are specially invited researchers from all over the world of interest for DANDRITE's researchers regarding collaborations & know-how. The speaker must be at a senior level and the lecture theme must be relevant for multiple DANDRITE Groups. 

DANDRITE will host four DANDRITE Lectures per year. Two will be during the spring semester and two will be during the fall semester. The Lecture series will be planned for one semester at the time, one year in advance. The suggestions will be discussed at the first extended business meeting of the semester, where four speakers will be chosen, including two runners-up (in case some of the chosen speakers are unavailable). Please check the box to the right, to see the next deadline to send in suggestions.

DANDRITE will cover expenses related to DANDRITE Lectures according to the guidelines set out below. Note that guest researchers visiting DANDRITE for separate purposes (such as research visit, exams, etc.) are more than welcome to give a DANDRITE Topical Seminar (Read about planning DANDRITE Topical Seminars here).

In case your suggestion is not chosen for the DANDRITE Lecture (and meets the criteria), we will be happy to assist with making it a Virtual DANDRITE Lecture upon request.

How to make suggestions for potential speakers

All DANDRITE’s (groups and affiliated groups) are encouraged to suggest speakers for DANDRITE lectures. The lectures should reflect the diversity of DANDRITE, so please don’t hesitate to make your suggestions.

Please send your suggestions in writing to Maria Thykær Jensen (mtj@dandrite.au.dk) before the deadline. Your suggestions should include max. 1 page A4 with the following information:

  • 2-3 sentences about the potential speaker’s research
  • Their 5 recent key publications (from approx. last 3 years)
  • 2-3 sentences on why the speaker should be invited, thereby stating the relevancy of the speaker for at least 2 groups at DANDRITE
  • The person suggesting the speaker will also act as the contact person for the speaker, and will be in charge of inviting and hosting the lecture (see host guidelines below).
  • If appropriate, the lecture should be organized jointly with other seminar series, such as The Kjeldgaard Lecture Seminar Series, iNANO, AIAS, iPsych etc.

Lecture expenses

The DANDRITE lecture expenses are covered by the DANDRITE core project, within the following budget.

Travel and hotel for the invited speaker:

All tickets must be on economic fare according to AU's travel guidelines, and the speaker must be informed about this after accepting the speaker invitation.

Max budget for flights travels: 10,000 DKK (overseas), and 5000 DKK (within Europe).

Local transport is covered: should be preferably with public transport, but if needed taxi can be covered if reasonable

Hotel accommodation: must be according to AU's hotel agreement: max 3 nights (overseas) / 2 nights (within Europe).

Lunch & dinner:

Representation expenses

Lunch budget: max 450 DKK

Dinner budget: max 2400 DKK (max 800 DKK in total per person though)

Host guidelines

The person who is hosting the speaker has the following tasks:

  • Oficially invite the speaker, with the seminar administrator in copy. The seminar administrator will help to coordinate the date and check that it does not collide with other important events relevant for DANDRITE.
  • Ask the speaker to send lecture title, abstract, profile picture and affiliation to the host (who forwards it to the seminar administrator), which should be received at least 30 days before the actual lecture, so the announcement can be send out, but the earlier the better.
  • Please remember to invite other researchers from DANDRITE and the university to meet with the visiting speaker during the visit (and if the host finds it appropriate also invite them for the dinner), if possible and time allows.
  • Act as chair and introduce the invited speaker at the beginning of the lecture.
  • Book the restaurant for the evening dinner, if the host finds a dinner appropriate. Invite the speaker, and 1-2 other relevant researchers (within the budget, see above). Keep the restaurant receipt, write the names of the participants on the back of the receipt, and get reimbursed via RejsUd after the visit (get project-activity number from the seminar administrator)

Tasks of seminar administrator

The seminar administrator has the following tasks:

  • Check that the date does not collide with other important events relevant for DANDRITE.
  • Make the poster for announcement, after having received title, abstract, and picture of speaker from the host and/or speaker.
  • Assist to coordinate travel and booking of hotel with the speaker.
  • Book a room for the lecture
  • Announce the lecture via outlook and the event calendar on www.dandrite.au.dk 
  • Share the lecture on various online platforms, newsletters, physical posters in the DANDRITE buildings, etc. 
  • Follow up with the speaker regarding reimbursement through the online system REEX.

Seminar administrator

Astrid Munk

Research Group Coordinator