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Microscopes at DANDRITE - guidelines for use

Access to the microscopes

As a general rule, only DANDRITE researchers, including affiliated researchers and team leaders, can be granted permission to use the DANDRITE microscopes. The access is provided that the user has obtained the necessary training in how to handle and take care of the microscope. 

In order to get access to the booking calendar(s), we ask you to:

  1. Ensure permission from your Group Leader before usage of the microscope(s). The group leaders will, at the end of a calendar year, receive the invoice for the usage of the confocal by her/his group members (Usage of the microscope with ApoTome is free of charge). Moreover, it is also the responsibility of the Group Leader to make sure that new users have been properly trained in how to use the microscope(s)
  2. If you are eligible as a user (as defined above) write an email to Stella Nolte (sn@mbg.au.dk) (your group leader in cc), whom will grant you access to the booking calendar (note: you only need to contact Stella to get access to the booking calendar, not to confirm or inform her about your booked slots at the microscope)

Booking rules

Administration and billing of bookings involves an inherent trust component to keep user fee at a minimum. Thus it is urged that users are responsible and make sure to only book for time that they actually use.

Please keep a good booking culture and report any malfunctions to the microscope coordinator!

Booking rules for the confocal microscope:

1)     Please pay attention to our cost scheme (below)

2)     Maximum length of a booking is 4 hours/weekday (during the period 8 AM – 5 PM)

3)     After 5 PM the microscope can be used without time limitations

4)     Once pre-booked, fee must be paid (note cancellation fees in the cost scheme)

5)     If a booking has been cancelled it will show in the calendar, as the booking will appear in a different color and it will say "cancelled"

6)     Once the booked time has begun, the booking time can be extended if available

7)     In case the microscope has not been booked and is freely available, usage hours must be post registered in the booking calendar 

8)     Repetitive misuse and breaking of booking rules will lead to ban from future usage of the microscope

Booking procedure for the ApoTome microscope:

1)     Usage of the microscope with ApoTome is free of charge.

2)     If a booking has been cancelled it will show in the calendar, as the booking will appear in a different color and it will say "cancelled"

3)     Once the booked time has begun, the booking time can be extended if available

4)     In case the microscope has not been booked and is freely available, usage hours must be post registered in the booking calendar 

 

5)     Repetitive misuse and breaking of booking rules will lead to ban from future usage of the microscope


User fees - Confocal microscope

 

The current fee* for using the confocal microscope is equal for all users:

Time

8 am – 5 pm

5pm – 11 pm

11pm – 8 am

Fee pr. hour: Mon-Fri

150

75

37,50

Fee pr. hour: Sat-Sun

75

25

25

*Cancellation fee: 

Cancellation 24 hrs (or more) before the booked time = 50% of normal user fee
Cancellation within 24 hrs ahead of the booked time = 75% of normal user fee.  

At the end of each year, the Group Leaders of microscope users will receive an invoice for the usage of the confocal by her/his group members. Thus it is urged that users are responsible and make sure to only book for time that they actually use, and delete bookings if they will not use the booked slot after all.

Annual economy statements

When the year has passed a status of the user fee payments will be made:

1. If end of a year involves a deficit between fee payment and maintenance cost the deficit will be shared proportional among users.

2. If end of a year involves a surplus between fee payment and maintenance cost:

  • If surplus is less than 100.000,- DKK the surplus will be transferred for the following year to ensure buffer liquidity among years.
  • If surplus exceeds 100.000,- DKK the surplus above 100.000,- DKK will be shared proportional among users.

Microscope coordinator tasks

  • Add and remove users from the booking system, coordinate with microscope IT support employee Per Mogensen, if there are problems with the booking system

  • Check if new users got the proper introduction how to use the microscope, inform them about the booking system, distribute protocols and info material, remind new users of their responsibilities to keep the microscope clean and report malfunctions

  • When informed by users about a malfunction:

    • check if the problem is trivial and can be fixed by ourselves. 

    • If need be, Stella will contact the microscope service support company (Zeiss), making sure service comes quickly, book the planned service in the confocal booking system, inform all users as soon as possible about the upcoming service, and keep users up to date with the service progress.

    • If the microscope cannot be used properly during a problem/service period, Stella will remove the planned microscope bookings until the microscope is fixed.

Available microscopes at DANDRITE:

Confocal Microscope LSM 780 / Axio Observer.Z1m

Photo of the confocal microscope in use

Location: building 1116, room R255B

Link to the booking calendar: http://dandrite01.uni.au.dk/Calendar

Please make sure to note our cost scheme and the booking rules.

Microscope with ApoTome Axio Imager.M2

Photo of the ApoTome microscope

Location: building 1185, room R025

Link to the booking calendar: http://dandrite01.uni.au.dk/ApoTomeCalendar

Using the ApoTome is free of charge. Please make sure to note our booking rules.

Please remember to report microscope malfunctions and technical irregularities to the microscope coordinator (Stella Nolte), as soon as you become aware of the problem.

Microscope coordinator at DANDRITE