Holiday & absence guide


General information


All salaried employees, including PhD students (excluding PhD student on part A) have the right to paid holiday. Non-Danish employees who are covered by the special rules on concurrent holiday (holiday that may be taken at the same time as it is being accrued) have the same rights. See more information on who the rules apply to here

You can find general information on holiday and absence via this link to the AU's staff pages, under HR, here:

Holiday guidelines

Absence guidelines


You can find guidelines for concurrent holiday (holiday that may be taken at the same time as it is being accrued) here:

Concurrent holiday guidelines

Find guidelines to taking holiday here:

Taking holiday


Please note that everybody employed are obliged to themselves always register their absence/illness/holiday with your local dept. secretariat contact person (see below). This includes PHD students on part B + employed staff (postdocs/research assistants/technicians etc).

In connection with illness or other types of absence, you should inform your closest leader as soon as possible (and maybe technician, depending on your local agreement with your closest leader). On your return you must fill in the form regarding absences and return it to your local dept. secretariat contact person (see contact below).


 

Specific questions & registration of holiday / absence


For staff employed at Dept. Biomedicine

The Biomedicine secretary Inger Marie Bro in the secretariat in building 1170 is the local contact person for holiday registration and absence, and can guide you with specific questions regarding holiday and absences.

For holiday and absences registration, please send an email to secretary Inger Marie Bro with the details.


For staff employed at Dept. Molecular Biology and Genetics

The MBG secretary Dorte Abildskov in secretariat building 3135 is the local contact person for holiday registration and absence, and can guide you with specific questions regarding holiday and absences.

The Dept. Molecular Biology and Genetics has specific information and registration forms for holiday and absences (illness, maternity leave etc) here


Public holidays and other days off with pay


Note there are some official public holidays in Denmark, which are off for everybody with pay, and furthermore some official days off with pay for AU employees:

Public holidays: Public holidays are days off with pay. On public holidays in Denmark, shops, schools and businesses are normally closed.

Days of with pay: These days are paid holidays for employees at Aarhus University. Read more about days of with pay at AU.

May 1: Employees at AU can take 1 May off by agreement with their immediate superior if, in their superior’s opinion, the work situation permits.

List of public holidays and days off with pay:

New Year's Day

January 1

Public Holiday

Maundy Thursday, Good Friday and Easter Monday

Thursday and Friday before Easter Sunday and Monday after Easter Sunday

Public Holidays

"Store Bededag" (Danish Rogation Day)

Fourth Friday after Easter

Public Holiday

Ascension Day

1½ weeks before Pentecost 

Public Holiday

Pentecost Sunday and Monday (Whitsun)

Sunday and Monday after Pentecost

Public Holidays

Constitution Day

June 5

Day off with pay

Christmas Eve

dec-24

Day off with pay

Christmas Day

dec-25

Public Holiday

Boxing Day

dec-26

Public Holiday

New Year's Eve

dec-31

Day off with pay


Find more information here




Holiday allowance paid out when leaving Denmark

On leaving Denmark permanently, as a general rule, by the end of the period of employment, all accrued holiday must have been taken. Only in special circumstances should compensation / holiday allowances be paid for holiday not taken. In those cases the Danish Holiday Account (FerieKonto) office must approve the pay-out, and will require documentation that you are leaving Denmark (normally withdrawal from the National Registry Office). To have your holiday allowance paid out, you must contact your local department secretary at the department you are employed. This must take place with at least one month’s notice. At the end of the period of employment, any outstanding holiday entitlement is disbursed directly to the employee.


Manuals for email auto-reply

Staff at Aarhus University is encouraged to activate an email auto-reply during holiday and/or out-of-office periods.

Find guidelines to email auto-reply