Confocal microscope - guidelines for use

Users & and how to book

Only in-house users have been granted access and permission to use the confocal microscope in building 1171, 2nd floor, room 214. This means that the confocal microscope can only be used in connection with research projects involving in-house researchers.

Confocal booking procedure

1)     Maximum length of a booking is 4 hours/weekday (during the period 8AM – 5PM).

2)     After 5PM the microscope can be used without time limitations.

3)     Once pre-booked, fee must be paid (no refund at cancellation).

4)     If a booking has been cancelled it will show in the calender, as the booking will appear in a different
        color and it will say "cancelled"

5)     Once the booked time has begun, the booking time can be extended if available.

6)     In case the microscope has not been booked and is freely available, usage hours must           

        be post registered in the booking calendar.

7)     Repetitive misuse and breaking of booking rules will lead to ban from future usage of the microscope.

Simon Mølgaard will inform the confocal committee if a not-optimal booking pattern is seen and someone from the Confocal committee (Mark Denham, Morten Schallburg Nielsen , Simon Glerup Pedersen, and Anders Nykjær) can contact the Group leader responsible for the user in question for explanation of strange booking in order to maintain a good booking culture.

How to get access to the booking calendar: If you are eligible as a user (as defined above) of the confocal microscope and want to book user time, then please write an email to Simon Mølgaard Jensen (, whom will grant you access to the booking calendar. It is important that all users ensure permission from their Group Leader before usage of the confocal, since it is the Group Leader, who will at the end of the year receive invoice for the usage of the confocal by her/his group members. To ensure authorization from the respective Group Leader, please include the Group Leader (as cc'ed) in the e-mail correspondence with Simon, when asking for access to the booking calendar.

Note that you only need to contact Simon to get access to the booking calendar, not to confirm or inform him about your booked slots at the microscope.

Administration and billing of bookings involves an inherent trust component to keep user fee at a minimum. Thus it is urged that users are responsible and make sure to only book for time that they actually use (within rules as defined above). 

During the nearest future a more purpose-tailored booking system will be implemented.

Confocal user fee

The fee for using the confocal microscope is equal for all users:


8 AM - 5 PM

5 PM - 11 PM

11 PM - 8 AM

Fee per hour - Mon-Fri


Fee per hour - Sat-Sun


100,- DKK

50,- DKK

50,- DKK


 Free of charge

25,- DKK


 Free of charge

*Cancellation fee: >24hrs before booking begins = 50% of normal fee. <24hrs before booking begins = 75% of normal fee.

Confocal training fee:
Fee at the confocal is the same amount whether training or research is taking place at the confocal. Training slots at the confocal should be booked in the name of the Group Leader, whose member is receiving the training and hence the training will be billed to that Group Leader.

Guidelines & training before use

In order to prolong the confocal’s lifetime and keep maintenance costs at a minimum proper use of the confocal microscope is crucial:

  • Training must be acquired before start using the confocal.
  • It is the Group leaders, whom are responsible for the training of their respective group members.
  • For everybody’s advantage: The Philipsborn Lab has made a step-by-step software manual for the confocal microscope. It is thorough and easy to follow. Please carefully read the manual and make sure that you know all that is needed to operate the confocal correctly. Download the software manual here
  • For the very interested and thorough user the "Handbook in Biological Confocal Microscopy" is recommended. Group Leader Anne von Philipsborn has the book in her office and is kindly lending the book upon request. See more details about the book here
  • Also, we recommend this website: with a lot of very good tutorials, interactive simulators and other resources about microscopy in general, including confocal microscopy.

Annual economy statements

When the year has passed a status of the user fee payments will be made:

1. If end of a year involves a deficit between fee payment and maintenance cost the deficit will be shared proportional among users.

2. If end of a year involves a surplus between fee payment and maintenance cost:

  • If surplus is less than 100.000,- DKK the surplus will be transferred for the following year to ensure buffer liquidity among years.
  • If surplus exceeds 100.000,- DKK the surplus above 100.000,- DKK will be shared proportional among users.

Contact persons

Main contact person in charge of assigning access to booking of the confocal microscope (upon request):